Call for Presentations

When will ApacheCon Europe 2019 be taking place?

ApacheCon Europe 2019 will take place from October 22 - 24, 2019.

Which session formats can be selected?

ApacheCon Europe features different formats. You can select between the following in the CfP form:

  • talk
  • workshop
Who can take part in the CfP?

Anyone and everyone (with an internet connection) and a good idea can take part in the CfP.

Do I need to have a ApacheCon account to be able to submit a proposal for the CfP?

Yes. The account allows you to register yourself as a speaker and submit a proposal for the Call for Papers over your profile. You can edit your proposal at any time – even after submission – and manage your information. Account registration and setup is free and only takes a few minutes.

Step-by-step: How does registration work?

Click here, fill out the form and submit it. The registration system will send you an email with a one time login link. Click the link and log in. Complete your profile and set a password so you can edit your profile later, submit another proposal or edit one you already submitted. 

What does the Call for Presentations (CfP) form look like and what information do I have to enter?

You need the following:

  • Title
  • Description
  • choose a track
  • choose a format
    • talk
    • workshop
  • choose a duration
    • 20, 40 or 90 minutes
  • choose an experience level the audience of your session should have.
    • beginner
    • intermediate
    • advanced

optional you can:

  • provide a link to a video of a previous talk you held or a link to a short video pitching your talk to us. Allowed provider: Vimeo, YouTube
  • name a co-speaker. please note: your co-speaker has to be registered, so you can link his or her account to your talk.
  • fill out the comment field with additional questions or requirements you have to conduct your talk. 
Will my information in the Call for Presentations (CfP) form be made visible to the public?

No. We retrieve information from the form so as to assess and categorize your proposal. Should your proposal be accepted, we will then publish the submission. However, only information relevant to the visitors will be made public. Your contact details and similar information will not be published.

In which languages can I submit my proposal?

The conference language will be English, so please submit your proposal in that language.

How many proposals can I submit during the CfP?

You can submit as many proposals as you like but usually we will only accept one of them. 

Can I still edit my proposal in the CfP form?

Yes. The CfP form can be edited and saved up until 26 May 2019. Following the expiration of the deadline, your submission will be final and you should only make changes to it in consultation with the program team. (We are able to see when and by whom a submission was edited in our system.)

There’s the possibility of uploading videos in the Call for Presentations (CfP) form. Why should I do that?

Possible video material from a conference or event you have already spoken at helps us a great deal in our assessment. It allows us to better understand, evaluate and categorize your submission, while also giving us an impression of your public speaking skills and your ability to communicate your topic. Don’t worry, these videos are not made public.

Does the video have to be related to my submission topic?

Not necessarily, but it can help us better understand your submission. If your video doesn’t have that much to do with your topic, but will convince us of your qualities as a speaker, then feel free to use it.

How long is a session?

A session can be either 90, 40 or 20 minutes long.

We don't have fixed durations for Workshop sessions. Please propose a length for your workshop in the comment field at the bottom of the CfP form.

My session is not published. Did you get it?

As long as you can access your session from the dashboard whilst logged in, it is saved and submitted correctly. You don't need to do anything else. 

Your session will be published once we accepted it for the conference programme. But no worries, we'll inform you via email before we'll publish it.

How do I know if my session has been selected?

After passing the relevant submission stage deadline, we will contact you regarding your session's acceptance or rejection.

When does the content of my session need to be ready?

On the day your session will take place. We'd appreciate getting your finished presentation 2 days before your talk though.

Only your short session description will be published online. We’d suggest making this short description informative and well formulated when submitting, in order to get us and the conference participants interested in your session. Also, make it short but sweet!

I already bought a ticket. As a speaker, will I get a refund?

No, unfortunately not.

Tickets are not refundable in general. You can resell your ticket or gift it to someone. For more information see our ticket FAQ.


Can I share or transfer a ticket?
  • Sharing: A ticket cannot be shared. 
  • Transferring: You may transfer your ticket once to another person using the link in your ticket email. The deadline for this action is Oktober 4th 2019.
How do I transfer my ticket to another person?

If you want to sell your ticket or gift it to someone then use the link provided in your confirmation e-mail, that was sent to you right after your ticket purchase. Please note that transfers can only be done until Oktober 4th 2019. If the ticket to be transferred is not a gift, then it is up to you and the new recipient to work out your own payment method. Of course, you can still sell your ticket even if the Oktober 4th 2019 deadline has passed. However, passed that date we will not be able to change the original name on the ticket and nametag to that of the new attendee’s. There will however be blank nametags available on location at the accreditation desk.
If you have any further questions, simply send a short e-mail to:

I’ll be needing a receipt of my ticket purchase.

Our partner, Xing-Events, will automatically issue an invoice upon purchase. Required data will be requested during the ordering process in the step “order data”. If you have any further questions or if you encounter an error, please get in touch via

What do I need to prove eligibility for discounted/reduced tickets?

Pupils, students, people on social welfare, retirees and people with disabilities are eligible for these tickets. Please note that you have to present corresponding documentation of eligibility on location (student ID or other form of documentation that is valid in Oktober 2019). 

Will there be a discount for groups of students?

Yes! For groups of 10 or more students please request instructions via

I’m neither a student nor unemployed but I’m also not earning enough to afford a ticket.

No worries, besides buying an Early Bird Ticket or a Commiter Ticket you have to three options for attending #ApacheCon – and they are all free:

  1. Become a helping hand
    Before, during and after ApacheCon we are depending on the support from volunteer helpers. As a helper you will receive a Two-Day-Ticket in exchange for round about 8 hours of work, including catering during your shift. If you want to become a helping hand write to
  2. Become a speaker
    Our Call for Participation just began in the end of March 2019. It will give you the chance to submit a talk, a workshop or a discussion panel and thus apply to be part of the ApacheCon Europe 2019 programme.
  3. Get assistance from TAC
    Apply for assistance from Travel Assistance Committee (TAC).
I’m bringing a child to ApacheCon. Is a ticket required for kids, too?

No. Children up to and including 15 years of age have free admission. We may ask for an ID of older looking children at the entry or accreditation. Starting with age 16 a ticket is required.

As a person with a disability, may I bring an accompanying person to ApacheCon?

ApacheCon wishes to be accessible for people with disabilities, which is why we make an effort to make ApacheCon as accessible as possible, offering assistance wherever we can. Additionally, individuals with disabilities may bring an accompanying person to ApacheCon. An accompanying person must not necessarily be specified in your ID. Please contact us in advance via, stating your ticket number and a brief explanation or evidence of your accompanying person in your ID. Admittance for accompanying persons can only be granted through written confirmation from our side.

I will take part in the Call for Participation but will also buy an Early Bird Ticket just in case. Will I get the ticket costs reimbursed if my submission is accepted?

No, unfortunately not. But you can resell or transfer your Early Bird Ticket.